How to (prepare your) share

Before uploading your model contracts, model contract clauses or contracts checklists, please consider a few guidelines. They are intended to make your model contracts and model clauses more relevant for others:

General guidelines

  1. Don’t forget to anonymise your model contract or model clause.
  2. Do not insert your name or organisation’s name throughout the document. Acceptable exceptions are on the coverpage, in the party blocks, in a notices clause, or in the signature block, provided that such name and entity type are consistently spelled (match case). Do not embarrass a third party by including their name anywhere in your model contract.
  3. Preferably, general usage instructions and guidelines (if any) should be positioned on the coverpage, at the beginning of the model contract. If they are placed at the end of the document or in endnotes, indicate this clearly in the beginning.
  4. If you include clause-specific guidelines, alternative provisions or usage instructions or recommendations, mark them clearly or insert them as either footnotes or endnotes. It should be easy to trace, use and remove them. We recommend that you mark with [square brackets], or by highlighting or colouring the relevant text.
  5. Avoid using document (Word-processor) ‘comments’. Even though many people know how to work with them, they are easily overlooked, and removing them is not always easy.
  6. Please, remove your own or an organisation’s logo from headers or footers of the model contract. You may, however, place a logo on the coverpage (outside the header and footer).
  7. Enjoy!

If you establish that someone else’s model contract or model clause inadvertently includes personal data or logo’s, consider contacting that person directly (if that person has indicated that he or she can be contacted by others directly).

The text of your model contract

  1. Remove all transaction-specific names and values, so that the model contract or model clause is sufficiently anonymous and generic.
  2. When the same term is repeated throughout the document (e.g. party indicators) make sure it is spelled correctly.
  3. Remove hyperlinks (or internet addresses) from the model contract or model clause, unless it is legal-functional as part of the final contract (e.g. a reference to regulations or public standards as contractual stipulations).
  4. If you like to reinforce a certain consistency throughout your model contracts, consider adopting our (sample) Contract drafting conventions: a set of recommendations to improve a (model) contract.
  5. If you like to have guidance on how to draft a contract, consider visiting the website of Weagree.

The formatting of your model contract

  1. Use a customary font and proper font size.
  2. Use a consistent formatting, preferably preformatted (template) paragraph styles for numbering and indentation (e.g. Heading 1, Heading 2, etc. or your own paragraph styles).
  3. Preferably, use automated clause numbering (not hand-typed clause numbers).
  4. Preferably, use ‘automatic’ cross-references (as opposed to hand-typed numbers).
  5. Avoid unnecessary use of so-called ‘section-ends’ in the model contract. Indeed, many users will find it necessary (and rightfully so) to separate a coverpage, table of contents and schedules by sections; and where any general terms and conditions are inserted in a two-column presentation.
  6. Don’t use a multiple of spaces to align (tab-)indented enumerations or paragraphs. Use tabs.

Uploading and describing your model contract

  1. The title of the model contract or model clause should be meaningful and descriptive without being overly long. Preferably, use the title given to the model contract. Uploaded model contracts or model clauses with non-descriptive titles such as “Contract,” “Contract clause” or “Clause library” may be renamed by Mdlcntrcts in an appropriately descriptive title or be removed altogether, with or without notifying you.
  2. Keep both the short and the long descriptions to the point. They should summarise the model contract or contract clause and be limited to just a few sentences. If a key clause does not stand out (in view of the nature of the contract) then do not mention it in the short description.
  3. Use the contract-descriptors and tags accurately: for example, if your model contract or model clause could well have been much more elaborate or comprehensive (in view of the nature of the contract), then do not tag it as such.
  4. Select clause tags in a meaningful manner: do not insert tags to indicate the presence of truly boilerplate language. An abundance of tags does not look nice on the contract details page. Also, we consider a search ranking mechanism to take into account any overload of tags.

Share you model contract or model clause. Tell your colleagues.

Guidelines for initiating a discussion (or asking a question)

We want to keep the discussions and ‘Q&A’ on Mdlcntrcts ‘relevant’. Mdlcntrcts is a niche platform, focusing only on matters related to contract drafting and cross-border contracting.

Discussion topics must relate to:

  • Sharing model contract clauses
  • Best practices of drafting clear and unambiguous contract clauses
  • The use of ‘legalese’ or archaic contract language
  • Why or when to use certain contract language
  • Legal or practical impact of certain contract clauses
  • Comparative (contract) law enquiries
  • Cross-border contracting and negotiating
  • Checklists for contracts
  • (How to) cooperate on model contracts
  • The look & feel of a contract

Therefore:

  • Do not use our contract drafting forum to ‘discuss’ your availability for a job vacancy.
  • Do not post contributions aiming at the sale of a product or (legal) service, or personal advertisements.
  • Discussion topics with a mere hyperlink to an external weblog or newsletter will be removed

Take a look at our Community guidelines to make the best out of our Mdlcntrcts platform.